DECKPAY — Payroll Platform

Years of Service	Flight Allowance (USD)	Training
After 1 year	$1,500	1 week, all expenses
After 2 years	$2,000	2 weeks, all expenses
After 3 years	$2,500	3 weeks, all expenses
After 4 years	$3,000	4 weeks, all expenses

Add Crew Member

Enter contract details for the new seafarer

Full Name

Position / Rank

Department

Nationality

Monthly Salary (USD)

Currency

Commencement Date

Contract Start Date

Contract Evaluation Date

Next Flight/Training Date

Crew Member

📄 Funds Request Document

Auto-generated — Review and send to Owner's Representative

🏦 Process Wire — Chase Bank

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📎

Click to attach Chase confirmation PDF

Notes (optional)

Name / Organisation

Category

Role / Title

Phone

Email

Website

Port / Location

Notes

Wire Verification

Complete all checks before processing wire

VERIFICATION PROGRESS 0/7

⚡ Log Wire Issue

Record a pending, open or recalled wire problem for tracking

Crew Member

Payroll Run

Issue Type

Amount (USD)

Bank Name

Date of Issue

Reason / Description

✓ Resolve Wire Issue

Record how the issue was resolved

Resolution Notes (required)

Re-send / Confirmation No. (optional)

Resolution Date

Items Needing Action

Seafarer/Employee Termination Details Form

Complete all sections — must be signed by authorized person

TERMINATION

End of Employment Terms

Yacht Name

Seafarer's Full Name

Seafarer's Email

Date of Joining

Official Termination Date

Applicable Notice Period (as per SEA)

Date Notice Given

Notice Provided By

Notice Period Will Be

Worked Paid in Lieu Not Worked and Not Paid

Terminated for Cause?

Yes No

If Yes — Reason for Cause

Days Worked This Pay Interval

Leave Days Accrued This Interval

Leave Days Used This Interval

Total Leave Days Due at Termination

Cash Advance During This Pay Interval (USD)

Any Special Terms & Conditions

Agreed Repatriation Destination

Travel

Does Seafarer Require Repatriation?

Yes No

Proposed Date of Repatriation

From / To: City or Airport Code

Authorization

Authorized Person (Print Name)

Date

MUST BE SIGNED BY A PERSON AUTHORIZED BY SHIPOWNER TO CONFIRM TERMS OF TERMINATION AND CAUSE

Report

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✉ Crew Email Directory

All crew contact emails — click to copy

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Payslip History

All payroll records for this crew member

Off-Cycle Payroll Run

Process payment for a crew member missed in the main run or joining mid-cycle

Crew Member

Reason

Amount (USD)

Days Worked (if partial)

Description / Notes

⛵ Log Charter Gratuity

Record gratuity received from a charter — allocate to crew payroll

Vessel

Charter Name / Client

Charter Dates

Gross Gratuity (USD)

Distribution Method

Notes

End of Employment Letter

Auto-generates letter and sends to crew member

Crew Member

Last Day of Employment

Reason for Leaving

Notice Period Given

Final Salary Amount (USD)

Accrued Leave Payout (USD)

Travel Allowance (USD)

Additional Notes / Special Terms

Letter Preview

Select a crew member above to generate the letter preview.

✦ Edit Bonus Figures

Adjust monthly salary figures for the bonus period

Preview bonus: $0

🔒

Secure Access Required

Enter your PIN to reveal account details

Details will auto-mask after 60 seconds

New SEA Addendum

Record a formal amendment to a Seafarer Employment Agreement

Crew Member

Addendum Type

Date of Addendum

Effective Date

Summary (one line)

Previous Value

New Value

Full Details / Reason

Authorised By

Status

Seafarer Employment Agreement (SEA)

Create, populate and send for signature via Adobe Sign

Crew Member

Contract Type

Contract Start Date

Contract End Date

Monthly Salary (USD)

Leave Accrual (days/month)

Notice Period

Trial Period

SEA Preview

Select a crew member above to generate the SEA preview.

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Seafarer Employment Details Form

Complete all sections — information is used for wire transfers

DRAFT

📋

Click to upload the completed Seafarer Employment Details Form (PDF)

Supports PDF, JPG, PNG — fields will be auto-populated from the document

OR ENTER MANUALLY BELOW

Personal Information

Yacht / Vessel

Surname

First Names

Address — House No. & Street

City / State / Region

Country

Nationality

Mobile Telephone No.

Place of Birth

Date of Birth

Email (for payslips)

Passport Number

Passport Expiry Date

Passport Issue Date

Place of Issue

Bank Information

Bank Name

Account Name (Beneficiary)

Bank Address

Account Number

IBAN

SWIFT / BIC Number

Routing Number / ABA

Sort Code

Intermediary Bank SWIFT/BIC (if applicable)

Any Other Required Bank Info

Neither the Shipowner or DECKPAY will be responsible for any return, loss or delay in the payment of wages caused by providing incorrect or incomplete beneficiary bank, intermediary bank or account information. It is the responsibility of the seafarer to ensure the accuracy of all account details and their banking institution's instructions for payment.

Next of Kin

Full Name

Relationship to Seafarer

Contact Telephone Number

Email Address

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✈ Log Flight

Record a crew flight — annual entitlement, repatriation, or emergency travel

Crew Member

Flight Type

Route (Origin → Destination)

Date of Travel

Cabin Class

Cost (USD)

Status

Notes

Payroll Run

Wire detail

⇄ FX CONVERTER

AMOUNT

FROM

—

Enter an amount above

EUR/USD

—

GBP/USD

—

CHF/USD

—

AUD/USD

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⌗ CALCULATOR

0

📅 DAILY RATE

MONTHLY SALARY (USD)

DAYS WORKED

DAILY RATE

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PRO-RATA

—

🏖 LEAVE CALC

SALARY (USD/MO)

DAYS/MONTH

MONTHS ACCRUED

DAYS ACCRUED

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PAYOUT VALUE

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⛵ Finalize Gratuity Distribution

How was this gratuity paid to crew?

💵

Cash — distributed directly by captain

Guests paid in cash. Captain distributed envelopes to crew. No payroll wire needed.

🏦

Via payroll — add to current payroll run

Guests wired tip to APA account. Funds moved to operating account. Crew receive salary + gratuity in one wire.

CAPTAIN'S DISTRIBUTION NOTE (optional)

📄 Owner Gratuity PDF

Choose what to include in the owner report

CREW BREAKDOWN

Full breakdown

Each crew member's name, position, and individual share amount

Totals only

Total gratuity received and distribution method — no individual amounts

Summary only

Gratuity amount, tip %, benchmark band and date — no crew detail

✎ Override Share Amount

Manually set this crew member's gratuity share

⚠ Overriding a crew member's share will rebalance the remaining pool across all other crew automatically. The total must equal the charter gratuity amount.

Override Amount (USD)

Reason (required — logged for audit)

Wire Issue

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Fleet Overview

Dashboard

Payroll Run History

Crew Roster

Wire Instructions

Wire Issues

New Payroll Run

SEAs & Addendums

End of Employment

Contacts

Flights & Travel

Hours of Rest

Checklists & Forms

Bonus Calculator

Payroll History

Charter Gratuity

Reports

Documents

Settings